IRP and IFTA Overview
Mandated by ISTEA 1991 (Transportation Enhancement Activities)
Who is required to register?
o Vehicles 26, 001 lbs or greater (or using combination)
o Interstate vehicles (Any vehicle traveling interstate)
o Vehicles used in combination 26, 001 lbs or greater
o 3 axles regardless of weight
Uniform rules
o Choose one base state - to issue your permit
o Base state issues permits
o Base state collects all fees
• Distributes them to the other states on carriers behalf
o Base state audits - comes into audit for either IFTA or IRP.
They are legally mandated by their fellow jurisdiction members to represent all states interest in that audit.
• Credentials: license and decals – 2 decals are put on each side of the vehicle.
If you are not carrying both of these, you will be fined for a missing one because that’s not making you legal.
• Action Required: Complete trip reports and collect fuel receipts - amount of fuel you consumed
You have to come up with the average miles of gallons for your fleet.
• Quarterly taxes - credits and debits - paid to base state
• Records retained 4 years plus current
IRP Specifics
• Credentials: license plate and cab card
• Action Required: complete trip reports
• Mileage July 1st – June 30th
• Plate fee is split between jurisdictions by the % of
travel in each state
• Must travel outside base jurisdiction
• Plate Transfer Allowed
• Records retained 3 years plus current (5.5 Years) – keep your IRP record for 5 and a half yrs
Recordkeeping Requirements - (What needs to go on a trip report)
o Date of trip (starting and ending)
o Trip origin and destination
o Route of travel
o Latitude/Longitude – if you're using the EOBR info
o Beginning and ending odometer
o Total trip miles
o Miles by jurisdiction
o Unit number
o Fleet number
o Registrant’s name
o Trailer # (IRP Only)
o Drivers Name (IRP Only)
Same for EOBR, Dispatch & Paper
Fuel Record:
o Date of purchase
o Seller’s name and address
o Number of gallons
o Price per gallon
o Total amount of sale
o Purchaser’s name and address
o Fuel type
o Vehicle number
Bulk Fuel
o Withdrawal (by unit, by state, by date -- has to very detailed record-keeping)
o Inventory
o Purchases
Audit Flags
IFTA and IRP are mandated to audit 3% of all
registrants annually
• Other audit flags
• Delinquent returns
• Amended returns
• Fluctuation in miles / fuel / miles per gallon
• High refunds
• High miles per gallon
Reasons for Assessment
Unreported miles
• Incomplete data
• Trip Report
• Fuel
• High miles per gallon (mpg)
• Not enough miles reported to a state
• Missing information
• Inability to produce IFTA Decals from past
years
IRP is coming out with their new regulation if you're not keeping your records properly, you could be fined 20% for the first offense to make a motif; and if you'll not straighten your ways, they will fine you 50% for the next time they come on audit and if still not, 100%. If you don’t have adequate records, auditors can start using their own discretion on deciding where you went and how many miles per gallon, etc. so it's necessary to pay attention to these requirements.
RoadTrucker Forum Message